If you think that Penn State Mont Alto would be the perfect setting for your event, please follow the steps below.
- Identity date and campus sponsor.
- Reserve facilities with correct offices.
- Complete indemnification and insurance forms (for external groups).
- Further planning (campus sponsor will help).
- Enjoy your event!
Please fill this form out in entirety so that we can best assist you in planning a successful event! Failure to submit this completed form at least six weeks prior to the scheduled event date may result in reduced accommodations or event denial. Please contact the Business Services Office (717-749-6031) if you have any questions.
The primary mission of The Mont Alto Campus is to provide educational services and facilities to those enrolled as full-time and part-time students. In addition, the campus is designated to serve special educational and cultural interests of the campus service area. However, special provisions may be made for particular events, exhibits, or uses, which enhance the educational program or add to the cultural enrichment of the community. In order for facilities resources to handle the requested services on campus, the Facilities Resource Committee (FRC) has developed a procedure to reduce resource conflicts. The purpose of this procedure is to ensure that the campus resources can adequately accommodate the events in a timely and professional manner. In order to ensure the success of the event for the campus and the sponsor, the event must be properly planned, funded and scheduled to keep campus disruption to a minimum.
- Use of campus facilities will be scheduled according to the following priorities:
- Instructional programs of the University
- Campus sponsored functions (student, faculty, staff, Advisory Board, etc.)
- Alumni events
- Community events open to the public
- Meeting of non-profit organizations
- All other external organizations
The use of facilities is for purposes, which do not conflict with the general aims and purpose of the University, and do not violate University regulations or local, state, and federal laws (e.g., admissions taxes, health and safety standards, use of alcoholic beverages). Approval for the use of facilities does not necessarily imply approval of the aims and purposes of the sponsoring organization or the event being planned.
Non-University groups such as organized civic, cultural, service, religious, industrial, public school, college and University groups with membership not restricted to Penn State students, faculty and staff, may be authorized, provided that the Facilities Resource Committee grants approval. A campus sponsor must submit all requests, six weeks prior to the event. When approval is granted or denied, please refer to the Facilities Usage Policy PSUMA 004 and AD 02 for the complete guidelines and responsibilities.
Internal groups may use the facilities when approval is granted by the Facilities Resource Committee. Group activities that require the use of Office of Physical Plant assets, Audio Visual equipment or Housing and Food Services, must complete the facilities request form. Also any activity that is open to the general public must be approved by the FRC. A campus sponsor must submit all requests, six weeks prior to the event.